Friday 2 August 2013


Vacancy for Administrative Secretary Assistant

Vacancy for Administrative Secretary Assistant


Performs secretarial duties including typing correspondence, reports, memoranda from the Department Head.

  • Receives and screens calls and correspondence directed to the Department Head.
  • Manage Department Head’s calendar and may arrange tentative schedules.
  • Answers and screens telephone calls for all office staff, takes and relays messages; responds to routine telephone inquiries; forwards calls to appropriate party.
  • Receives, date stamps and distributes incming mail and purchase requisitions to appropriate office staff.
  • Prepares special and recurring departmental reports by gathering data from various sources, compiling and typing data. * May revise special forms and department documents.
  • Maintains a variety of logs and files.
  • Responsible for auditing and processing charges for the County’s long distance telephone bill to over 30 * County departments. Prepares vouchers for each Department Head’s review and approval and processes billings to outside agencies not included in the County’s Accounts Payable system.
  • Monitors departmental materials and supplies and orders as needed.
  • May help new employees complete paperwork in order to be put onto the County’s payroll and informs them of various County policies pertaining to payroll.
  • Enters amounts from Budget Amendments and Transfers into computer system after County Board approval and returns approved paper copies to Departments.
  • Approve and process Payroll Advance checks and Accounts Payable checks. Types Investment Checks as directed by the Treasurer. Types reimbursement checks from various funds determined by information from monthly printouts.
  • Responsible for maintaining petty cash drawer and distribution of petty cash to other County departments when necessary.
  • Performs other duties as assigned.
  • Forward your resume to

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