Vacancy for Administrative Secretary Assistant

Vacancy for Administrative Secretary Assistant

JOB DESCRIPTION:

DUTIES:
Performs secretarial duties including typing correspondence, reports, memoranda from the Department Head.

• Receives and screens calls and correspondence directed to the Department Head.
• Manage Department Head’s calendar and may arrange tentative schedules.
• Answers and screens telephone calls for all office staff, takes and relays messages; responds to routine telephone inquiries; forwards calls to appropriate party.
• Receives, date stamps and distributes incming mail and purchase requisitions to appropriate office staff.
• Prepares special and recurring departmental reports by gathering data from various sources, compiling and typing data. * May revise special forms and department documents.
• Maintains a variety of logs and files.
• Responsible for auditing and processing charges for the County’s long distance telephone bill to over 30 * County departments. Prepares vouchers for each Department Head’s review and approval and processes billings to outside agencies not included in the County’s Accounts Payable system.
• Monitors departmental materials and supplies and orders as needed.
• May help new employees complete paperwork in order to be put onto the County’s payroll and informs them of various County policies pertaining to payroll.
• Enters amounts from Budget Amendments and Transfers into computer system after County Board approval and returns approved paper copies to Departments.
• Approve and process Payroll Advance checks and Accounts Payable checks. Types Investment Checks as directed by the Treasurer. Types reimbursement checks from various funds determined by information from monthly printouts.
• Responsible for maintaining petty cash drawer and distribution of petty cash to other County departments when necessary.
• Performs other duties as assigned.
• Forward your resume to ipower.cs@gmail.com

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