Job Title: Office Manager
Location: Abuja
Remuneration: N400, 000 – N600, 000 + 2.5% Commission.
The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.
Responsibilities
1. MAINTAIN OFFICE SERVICES
Location: Abuja
Remuneration: N400, 000 – N600, 000 + 2.5% Commission.
The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.
Responsibilities
1. MAINTAIN OFFICE SERVICES
- Main Activities
- Establish standards and procedures
- Prepare time sheets
- Control correspondence
- Review and approve supply requisition
- Liaise with other organizations, agencies and groups
- Organize office operations and procedures
- Supervise office staff
- Maintain office equipment.
2. SUPERVISE OFFICE STAFF
Main Activities:
- Assign and monitor clerical and secretarial functions
- Provide on the job training opportunities
- Supervise staff
- Evaluate staff performance
- Recruit and select office staff
- Orient and train employees
- Coaching and disciplining staff
3. MAINTAIN OFFICE RECORDS
- Main Activities
- Design filing system
- Ensure protection and security of files and records
- Ensure effective transfer of files and records
- Ensure personnel files are up to date and secured
- Ensure filing systems are maintained and up to date
- Define procedures for record retention
4. MAINTAIN OFFICE EFFICIENCY
- Main Activities
- Check stock to determine inventory levels
- Anticipate needed supplies
- Plan and implement office systems, layout and equipment procurement
- Maintain and replenish inventory
- Verify receipt of supply
Knowledge, Skills And Abilities
KNOWLEDGE:
- Knowledge of office administration
- Knowledge of human resource management and supervision
- Ability to maintain a high level of accuracy in preparing and entering information
- Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.
- Knowledge and use of Management Information packages.
Skills:
- Excellent interpersonal skills
- Team building skills
- Analytical and problem solving skills
- Very effective organizational skills
- Effective written communications skills
- Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.
- Stress management skills
- Time management skills
- Decision making skills
- Effective verbal and listening communications skills
- Attention to detail and high level of accuracy
Business Development
Identifying and developing business opportunities for the Company
OVERALL:
- Prepare business plans, proposals, as well as annual work plans
- Develop and implement strategies for new products and service
- Determine new opportunities by analyzing business needs
- Provide direction, guidance to ensure alignment with the Company’s strategies
- Lead and develop staff by identifying training needs
- Define and follow-up of yearly, quarterly, monthly, weekly and daily targets
ACCOUNT MANAGEMENT:
- Increase the involvement with existing client
- Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.
- Serve as a lead facilitator both internally and externally for clients
- Develop and manage client communication tools such as the corporate website
BUSINESS DEVELOPMENT
AND MARKETING:
- Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company’s services.
- Forecast long and short range market potentials in the Northern region for analysis
- Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes
- Organize presentations for these target markets for them to buy in.
- Further develop multi-tier relationships to organically grow the clients’ accounts.
- Implement business models so as to create new ventures.
Qualifications And Experience
- Bachelor Degree or preferably a Master Degree in Business Administration or related courses.
- Minimum of 5 years, preferably with relevant experience in similar industry.
- Excellent negotiation skills.
- Outstanding needs analysis, positioning, business justification and closing skills.
- Superior presentation and excellent oral and written communication skills.
- Applicants should not be below 30 years of age.
- High commercial acumen.Knowledge in Product Development.
- Travel is essential.
Application Method
Interested applicants are requested to send their most
recent curriculum vitae to: goziemchambers2011@yahoo.com with a letter
of intention within one week of this advertisement.
Deadline: August 6, 2012.
Deadline: August 6, 2012.
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