Purchasing Assistant Vacancy at The British High Commission

The British High Commission is recruiting to fill the below position:

JOB TITLE: LE IV INVOICE/PURCHASING ASSISTANT
LOCATION: Abuja

JOB RESPONSIBILITIES

• The successful candidate will be responsible for the following duties, reporting to the Head of Procurement at the High Commission:
• Invoicing: Responsible for the preparation and distribution of invoices for staff, Other Government Departments and visitors at Post. Prepare and maintain spreadsheets to capture invoicing models used to capture various costs. Act as the main contact person with our telecommunication suppliers. Maintain Invoice database records and any other miscellaneous billing required.
• Requisitioning & Receiving: Collect local requisitions, verify approval and charging codes. Raise requisitions on the system and follow up with buyers to ensure purchase orders are raised before goods are purchased or services rendered. Receive goods physically and on the system, making corrections when necessary. Maintain a register of goods/ services received and collect deliveries from the bag room.
• Purchasing: Liaise with local suppliers to submit quotations and draft quotation summary for supplies. Ensure deliveries are made in time and check that they meet requisition specification. Ensure all received invoices have current bank details and invoice numbers are not duplicated before passing to accounts for payment.
• Bill Tracking: Update Invoice database regularly to reflect invoices that have been cleared. Print out invoice unpaid list for accounts when requested to enable debtors pay bills. Send emails to debtors with outstanding bills. Update spreadsheet to track invoices to all Other Government Departments on a monthly basis.
• Store keeping/ General Management Assistant: Maintain a store of mobile phones and SIM cards and a spreadsheet to monitor stock levels ensuring constant availability. Issue phones, Sims and top up credit on request. Provide General assistance with organising Management functions.

QUALIFICATIONS

• Candidates must have a BSc/HND in Accounting or Purchasing and Supply,
• Previous experience of working in an office environment is important too.
• Good keyboard skills, and familiarity with computers and software packages (notably MS Outlook, Word, Excel, and PowerPoint) is essential.
• Have previous accounting and procurement experience,
• Be a self-starter with proven ability to work effectively without  the need for constant supervision,
• have a  proactive and strategic approach to work, maintaining flexibility and initiative in performance.
• Must possess an excellent command of English oral and written communication,
• Excellent organisational skills and the ability to multi-task and manage their  time effectively.
• A commitment to excellent customer service delivery, strong interpersonal and networking skills and the ability to work with a diverse range of people is necessary.

REMUNERATION
N 194,897.00 including allowances.
DUE DATE: 22nd October, 2012

Application Method
Interested and qualified candidates should send full curriculum vitae and a typed written covering letter to: recruitment.abuja@fco.gov.uk
Or
Human Resources Assistant
British High Commission Abuja
19 Torrens Close
Maitama
Abuja

Note: Only applicants called for interview will be contacted, and it is likely that interviews will be conducted during the week commencing 5th November, 2012.


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